Workforce Management Software
One Platform for Every Worker Type
Timesheets for directly employed staff. Self billing for labour gangs. Piece rate tracking for subcontractors. All in one system with approval workflows and payroll integration.
See Workforce Management in Action
Book a live demo with our team
What Proper Workforce Management Delivers
When you replace spreadsheets and paper timesheets with a single system
*All stats are estimations based upon our beta testing with real clients
Less admin time
From timesheet submission to payroll in minutes
Project cost accuracy
Every hour and unit allocated to the right project
HMRC headaches
CIS and compliance handled automatically
Paper timesheets and Excel are
costing you more than you think
When workforce data lives in multiple places, problems multiply:
Timesheets arrive in every format imaginable
Paper forms, WhatsApp messages, emails, and verbal updates. Someone has to pull it all together every week for payroll.
Labour gang invoices take hours to process
Checking piece rates, calculating values, verifying quantities against site records. Then doing it all again when numbers don't match.
Project costs are always a month behind
By the time labour costs are properly allocated to projects, the month is already over. You're always managing with stale data.
CIS compliance is a constant worry
Different worker types, different tax treatments, manual calculations. One mistake means HMRC queries and potential penalties.
Built for how construction actually
pays its workforce
Directly employed staff, self employed workers, and labour gangs on piece rates. All managed in one system.
Timesheet management for employed staff
Workers submit timesheets from their phones. Managers approve with one tap. Hours flow straight to payroll with the correct project allocation.
- Mobile timesheet submission from site
- Support for day rates, hourly rates, and overtime
- Multi level approval workflows
- Automatic project cost allocation
- Direct integration with payroll systems
What You Can Track
Piece Rate Examples
Labour gang management with self billing
Piece rate tracking for labour only subcontractors. Record completed quantities, calculate values automatically, and generate self billed invoices.
- Short form orders with scope and unit rates
- Track completed quantities by unit type
- Automatic value calculations
- Self billing invoice generation
- Gang and individual rate management
Real time project cost allocation
Every hour and every unit gets allocated to the right project and cost code. See labour costs in real time, not at month end.
- Allocate time to projects and cost codes
- Split hours across multiple sites per day
- Track labour costs against budgets
- Real time cost visibility for project managers
- Export data for management reporting
Live Cost Visibility
72% of budget
58% of budget
91% of budget
Approval Workflow
Submitted by Worker
Mon 9:15am
Approved by Site Manager
Mon 2:30pm
Awaiting Payroll Review
In progress
Approval workflows that actually work
Site managers approve on mobile. Payroll reviews before processing. Everyone knows exactly where every timesheet is.
- Multi stage approval workflows
- Mobile approvals from site
- Automatic reminders for pending approvals
- Query and reject with comments
- Full audit trail of all approvals
HMRC compliance built in
PAYE employees and self employed workers handled correctly. CIS deductions calculated automatically. Payroll integration keeps everything in sync.
- Support for PAYE and self employed workers
- Automatic CIS deduction calculations
- Correct tax treatment by worker type
- Payroll system integration
- HMRC ready reports and exports
Worker Types Supported
Standard timesheets, payroll integration
Automatic CIS deductions, payment certificates
Piece rates, self billing, gang management
Common Questions Answered
What construction companies ask before switching
"Will site workers actually use this?"
Yes. Mobile first design means timesheets take under a minute to submit. Workers see it as easier than paper forms, not harder. Most prefer it after the first week.
"Does it work offline on site?"
Absolutely. Workers can submit timesheets without signal. Data syncs automatically when they're back in range. Nothing gets lost even on remote sites.
"Can we handle different rate structures?"
Day rates, hourly rates, overtime rules, weekend premiums, piece rates. Configure any rate structure you need. Different rates for different workers and projects.
"What about our existing payroll system?"
Export approved timesheets in formats compatible with Sage, Xero, and other payroll systems. Direct integration is on the roadmap, but exports work today.
"How do labour gangs submit their work?"
Gangs record completed quantities against their order. Site managers verify the work. Values calculate automatically and self billed invoices are generated for approval.
"Can we see labour costs by project in real time?"
Yes. As timesheets are submitted and approved, project costs update immediately. Directors and project managers see live labour cost data, not month old numbers.
See StoneRise Workforce Management in Action
Book a 30 minute demo and see exactly how workforce management would work for your business. No sales pitch, just a walkthrough tailored to your needs.
No credit card required • No long term contract • UK based support team